{"id":209,"date":"2026-02-28T18:33:47","date_gmt":"2026-02-28T18:33:47","guid":{"rendered":"https:\/\/pressbooks.hcfl.edu\/hccdigitalaccessibility\/chapter\/uploading-media-files-in-my-canvas-studio-account-free-music-archive\/"},"modified":"2026-04-16T15:34:33","modified_gmt":"2026-04-16T15:34:33","slug":"uploading-media-files-in-my-canvas-studio-account-free-music-archive","status":"publish","type":"chapter","link":"https:\/\/pressbooks.hcfl.edu\/digitalaccessibility\/chapter\/uploading-media-files-in-my-canvas-studio-account-free-music-archive\/","title":{"raw":"Uploading and Managing Media in Canvas Studio: Accessibility, Captions, and Copyright","rendered":"Uploading and Managing Media in Canvas Studio: Accessibility, Captions, and Copyright"},"content":{"raw":"<h2>Uploading and Managing Media in Canvas Studio: Accessibility, Captions, and Copyright<\/h2>\r\nMedia plays a central role in online learning, but it must be used thoughtfully to remain accessible and compliant. Canvas Studio provides tools to upload, manage, and enhance media for instructional use.\r\n<div class=\"textbox textbox--learning-objectives\"><header class=\"textbox__header\">\r\n<h3 class=\"textbox__title\">Learning Objectives<\/h3>\r\n<\/header>\r\n<div class=\"textbox__content\">\r\n\r\nBy the end of this chapter, you should be able to:\r\n<ul>\r\n \t<li>Upload one or more media files to Canvas Studio.<\/li>\r\n \t<li>Identify ways to add media from a device or by drag and drop.<\/li>\r\n \t<li>Recognize upload limits and supported file considerations.<\/li>\r\n \t<li>Locate tools for managing captions, transcripts, sharing, and analytics.<\/li>\r\n \t<li>Apply accessibility and copyright considerations when using uploaded media.<\/li>\r\n<\/ul>\r\n<\/div>\r\n<\/div>\r\n<div class=\"textbox textbox--key-terms\"><header class=\"textbox__header\">\r\n<h3 class=\"textbox__title\">Key Terms<\/h3>\r\n<\/header>\r\n<div class=\"textbox__content\">\r\n<ul>\r\n \t<li><strong>Canvas Studio:<\/strong> A media management tool in Canvas that supports uploading, storing, captioning, and sharing audio and video files.<\/li>\r\n \t<li><strong>Transcript:<\/strong> A text version of spoken audio content, often created from captions and edited for accuracy.<\/li>\r\n \t<li><strong>Caption file:<\/strong> A file containing timed text for spoken audio in a media recording.<\/li>\r\n \t<li><strong>Attribution:<\/strong> A credit statement acknowledging the creator and license terms for reused content.<\/li>\r\n<\/ul>\r\n<\/div>\r\n<\/div>\r\n<h3>Chapter Overview<\/h3>\r\nThis chapter explains how to upload and manage media in Canvas Studio while maintaining accessibility and copyright compliance. You will learn how to add media from your device or external sources, monitor upload progress, and use Studio tools to organize and enhance your media.\r\n\r\nIn addition to the technical steps, this chapter emphasizes the importance of captions, transcripts, and attribution. These elements help ensure that media content is usable by all learners, including those who rely on assistive technologies.\r\n<div style=\"height: 50px\"><\/div>\r\n<div style=\"max-width: 640px\">[ableplayer\r\nyoutube-id=\"4lchXiVkTlg\"\r\ncaptions=\"https:\/\/joshhcc.github.io\/VTTFILES\/Studio_fixed.vtt?v=2\"\r\ncaptions-lang=\"en\"\r\ncaptions-label=\"English\"\r\ncc=\"1\"\r\ntranscript-div=\"transcript1\"\r\n]<\/div>\r\n<h4>Transcript<\/h4>\r\n<div id=\"transcript1\" style=\"clear: both;float: none;width: 100%;max-width: 100%;margin-top: 1rem\"><\/div>\r\n<h3>Working with Captions in Canvas Studio<\/h3>\r\nYou can generate captions within Studio or upload your own caption file.\r\n<ol>\r\n \t<li>Select <strong>Captions<\/strong>.<\/li>\r\n \t<li>Choose the language spoken in the media.<\/li>\r\n \t<li>Select <strong>Request<\/strong> to generate captions.<\/li>\r\n \t<li>When the captions are ready, select <strong>Review and Publish<\/strong>.<\/li>\r\n \t<li>Edit the caption text as needed, then publish your revisions.<\/li>\r\n<\/ol>\r\nYou can also upload your own caption file. The most common type is an SRT file, though Studio also supports VTT files. Anyone viewing the media can turn captions on by selecting the <strong>CC<\/strong> button in the media player.\r\n<h3>Before You Upload Media<\/h3>\r\nThis process can help you obtain a caption file for creating a transcript from media. However, if you do not own the copyright to the media, you may not be permitted to upload the finished file to a course for student access. When using openly licensed media, make sure you follow the license requirements and provide attribution when needed.\r\n<div class=\"textbox\">\r\n<h3>Audio Files and WCAG 2.1 Level AA Compliance<\/h3>\r\nTo meet <strong>WCAG 2.1 Level AA<\/strong> standards, audio content must be accessible to all users, including those who are deaf or hard of hearing. Any <strong>pre-recorded audio-only content<\/strong> should be accompanied by a <strong>text transcript<\/strong> that accurately reflects all spoken dialogue and relevant non-speech information, such as speaker identification or sound effects.\r\n\r\nFor <strong>audio that plays automatically<\/strong>, users must have the ability to pause, stop, or control the volume independently of the system volume if it lasts more than three seconds.\r\n\r\nProviding transcripts not only ensures compliance but also improves usability for a wider audience, including English language learners and users in sound-restricted environments. When possible, ensure transcripts are easy to locate, clearly labeled, and formatted for readability.\r\n\r\n<\/div>\r\n<h3>Finding and Using Open Audio Resources<\/h3>\r\nYou can locate free MP3 files through the <a href=\"https:\/\/freemusicarchive.org\/home\">Free Music Archive<\/a>. For media with a Creative Commons license other than CC0 or public domain, review how to <a href=\"https:\/\/creativecommons.org\/use-remix\/attribution\/\">provide proper attribution for Creative Commons materials<\/a>.\r\n<figure><img src=\"http:\/\/pressbooks.hcfl.edu\/hccdigitalaccessibility\/wp-content\/uploads\/sites\/61\/2026\/02\/image1-8.png\" alt=\"Free Music Archive homepage shown as an example source for locating free audio files.\" width=\"340\" height=\"197\" \/><figcaption>Free Music Archive can be used to locate audio files for transcript and caption practice. <em>Note. Screenshot by author from the Free Music Archive website.<\/em><\/figcaption><\/figure>\r\n<div class=\"textbox textbox--warning\"><header class=\"textbox__header\">\r\n<h3 class=\"textbox__title\">Copyright Reminder<\/h3>\r\n<\/header>\r\n<div class=\"textbox__content\">\r\n\r\nCreating captions or transcripts from media does not automatically give permission to redistribute that media in a course. Confirm that you have the rights to use the media with students.\r\n\r\n<\/div>\r\n<\/div>\r\n<h3>Using Canvas Studio for Media Uploads<\/h3>\r\nIn Canvas Studio, you can upload media files from your device by dragging and dropping files into <strong>My Library<\/strong> or by selecting the <strong>Add Media<\/strong> option. Studio supports individual file uploads and can upload multiple files at the same time. The maximum file size for a media upload is 10 GB.\r\n\r\nBefore uploading, review the <a href=\"https:\/\/community.canvaslms.com\/t5\/Studio\/What-file-formats-does-Canvas-Studio-support\/ta-p\/1676\">supported file formats in Canvas Studio<\/a>. After upload, you can <a href=\"https:\/\/community.canvaslms.com\/t5\/Studio\/How-do-I-view-and-manage-annotations-in-my-media-in-Canvas\/ta-p\/456911\">add annotations to media<\/a>, <a href=\"https:\/\/community.canvaslms.com\/t5\/Studio\/How-do-I-share-media-with-a-user-in-Canvas-Studio\/ta-p\/1723\">share media with other users<\/a>, and <a href=\"https:\/\/community.canvaslms.com\/t5\/Studio\/How-do-I-edit-details-and-tags-for-Canvas-Studio-media\/ta-p\/1701\">edit media details and tags<\/a>.\r\n\r\nCanvas Studio also supports adding videos from external sources such as YouTube and Vimeo by URL.\r\n<div class=\"textbox textbox--tip\"><header class=\"textbox__header\">\r\n<h3 class=\"textbox__title\">Administrator Note<\/h3>\r\n<\/header>\r\n<div class=\"textbox__content\">\r\n\r\nSome institutions restrict uploads from a local device. Review <a href=\"https:\/\/community.canvaslms.com\/t5\/Studio\/How-do-I-manage-Canvas-Studio-user-role-permissions-as-an-admin\/ta-p\/1734\">Canvas Studio user role permissions<\/a> if upload options appear unavailable.\r\n\r\n<\/div>\r\n<\/div>\r\n<h3>Step 1: Open the Upload Option<\/h3>\r\n<figure><img src=\"http:\/\/pressbooks.hcfl.edu\/hccdigitalaccessibility\/wp-content\/uploads\/sites\/61\/2026\/02\/image2-6.png\" alt=\"Canvas Studio interface showing the Add Media option and the area where files can be dragged and dropped into My Library.\" width=\"652\" height=\"320\" \/><figcaption>Use <strong>Add Media<\/strong> or drag and drop files into Canvas Studio. <em>Note. Screenshot by author from Canvas Studio.<\/em><\/figcaption><\/figure>\r\n<ol>\r\n \t<li>Open Canvas Studio.<\/li>\r\n \t<li>From any Studio page, select the <strong>Add Media<\/strong> icon.<\/li>\r\n \t<li>As an alternative, drag and drop one or more media files into Studio.<\/li>\r\n<\/ol>\r\nYou can upload multiple files at once, but compressed ZIP files are not supported. Be sure that each file meets the format and size requirements.\r\n<h3>Step 2: Browse for Files<\/h3>\r\n<figure><img src=\"http:\/\/pressbooks.hcfl.edu\/hccdigitalaccessibility\/wp-content\/uploads\/sites\/61\/2026\/02\/image3-5.png\" alt=\"Canvas Studio upload window with a Browse Files button and an option to add media from a YouTube or Vimeo URL.\" width=\"532\" height=\"371\" \/><figcaption>Choose files from your device or add media from a YouTube or Vimeo URL. <em>Note. Screenshot by author from Canvas Studio.<\/em><\/figcaption><\/figure>\r\n<ol>\r\n \t<li>Select <strong>Browse Files<\/strong>.<\/li>\r\n \t<li>Navigate to the media file on your device.<\/li>\r\n \t<li>If enabled, you may also choose to add media from a <a href=\"https:\/\/community.canvaslms.com\/t5\/Studio\/How-do-I-add-media-from-YouTube-and-Vimeo-in-my-Studio-account\/ta-p\/487670\">YouTube or Vimeo URL in Canvas Studio<\/a>.<\/li>\r\n<\/ol>\r\n<h3>Step 3: Select and Upload the File<\/h3>\r\n<figure><img src=\"http:\/\/pressbooks.hcfl.edu\/hccdigitalaccessibility\/wp-content\/uploads\/sites\/61\/2026\/02\/image4-5.png\" alt=\"File upload dialog showing a selected media file and an Upload button in Canvas Studio.\" width=\"577\" height=\"345\" \/><figcaption>Select the media file and confirm the upload. <em>Note. Screenshot by author from Canvas Studio.<\/em><\/figcaption><\/figure>\r\n<ol>\r\n \t<li>Select the media file you want to upload.<\/li>\r\n \t<li>Choose <strong>Upload<\/strong> to begin the process.<\/li>\r\n<\/ol>\r\n<h3>Step 4: Monitor Upload Progress<\/h3>\r\n<figure><img src=\"http:\/\/pressbooks.hcfl.edu\/hccdigitalaccessibility\/wp-content\/uploads\/sites\/61\/2026\/02\/image5-5.png\" alt=\"Canvas Studio upload progress indicator showing a media file being uploaded.\" width=\"288\" height=\"271\" \/><figcaption>Studio displays upload progress while the media file is processing. <em>Note. Screenshot by author from Canvas Studio.<\/em><\/figcaption><\/figure>\r\nWatch the progress indicator to confirm that the upload is continuing successfully.\r\n<h3>Step 5: View the Uploaded Media<\/h3>\r\n<figure><img src=\"http:\/\/pressbooks.hcfl.edu\/hccdigitalaccessibility\/wp-content\/uploads\/sites\/61\/2026\/02\/image6-3.png\" alt=\"Canvas Studio My Library page showing an uploaded media item available for selection.\" width=\"528\" height=\"238\" \/><figcaption>Uploaded media appears in <strong>My Library<\/strong> after processing. <em>Note. Screenshot by author from Canvas Studio.<\/em><\/figcaption><\/figure>\r\nWhen the upload is complete, the media appears on your <strong>My Library<\/strong> page. Select the item to open and review it.\r\n<h3>Step 6: Manage Media Settings and Accessibility Features<\/h3>\r\n<figure><img src=\"http:\/\/pressbooks.hcfl.edu\/hccdigitalaccessibility\/wp-content\/uploads\/sites\/61\/2026\/02\/image7-2.png\" alt=\"Canvas Studio media details page showing options for more actions, media settings, location, details, comments, analytics, and captions.\" width=\"634\" height=\"365\" \/><figcaption>Use the media page to manage sharing, settings, analytics, and captions. <em>Note. Screenshot by author from Canvas Studio.<\/em><\/figcaption><\/figure>\r\nFrom the media details page, you can <a href=\"https:\/\/community.canvaslms.com\/t5\/Studio\/How-do-I-share-media-with-a-user-in-Canvas-Studio\/ta-p\/1723\">share media in Canvas Studio<\/a>, download the media, download a transcript when available, or <a href=\"https:\/\/community.canvaslms.com\/t5\/Studio\/How-do-I-delete-media-in-Canvas-Studio\/ta-p\/1704\">delete media from Canvas Studio<\/a> using the <strong>More Options<\/strong> menu.\r\n\r\nYou can also manage playback settings, turn commenting on or off, view media locations, <a href=\"https:\/\/community.canvaslms.com\/t5\/Studio\/How-do-I-edit-details-and-tags-for-Canvas-Studio-media\/ta-p\/1701\">edit media details and tags<\/a>, review comments, examine <a href=\"https:\/\/community.canvaslms.com\/t5\/Studio\/How-do-I-view-media-insights-for-my-Canvas-Studio-media\/ta-p\/1715\">user insights and analytics<\/a>, and <a href=\"https:\/\/community.canvaslms.com\/t5\/Studio\/How-do-I-upload-a-caption-file-to-Canvas-Studio-media\/ta-p\/1702\">upload a caption file to media in Canvas Studio<\/a>.\r\n<div class=\"textbox textbox--accessibility\"><header class=\"textbox__header\">\r\n<h3 class=\"textbox__title\">Accessibility Tip<\/h3>\r\n<\/header>\r\n<div class=\"textbox__content\">\r\n\r\nIf transcript download is available, review the text for punctuation, spelling, speaker clarity, and formatting before sharing it with students. For course materials, place the transcript below the audio or video item so learners can access it easily.\r\n\r\n<\/div>\r\n<\/div>\r\n<h3>Transcript and Heading Guidance<\/h3>\r\nTo download a transcript of the media, captioning must be enabled by the owner of the media. After downloading, edit the transcript for accuracy. When preparing the transcript document for course use, use a clear title and appropriate heading structure so the transcript is easy to navigate.\r\n<div class=\"textbox textbox--accessibility\"><header class=\"textbox__header\">\r\n<h3 class=\"textbox__title\">Accessibility Check<\/h3>\r\n<\/header>\r\n<div class=\"textbox__content\">\r\n<ul>\r\n \t<li>Confirm that media used in your course has the appropriate copyright permissions.<\/li>\r\n \t<li>Provide attribution for Creative Commons licensed content when required.<\/li>\r\n \t<li>Add captions to audio and video when possible.<\/li>\r\n \t<li>Review generated transcripts for accuracy before publishing.<\/li>\r\n \t<li>Use meaningful link text instead of pasting raw URLs into chapter content.<\/li>\r\n \t<li>Place transcripts near the related media so students can locate them easily.<\/li>\r\n<\/ul>\r\n<\/div>\r\n<\/div>\r\n<div class=\"textbox textbox--summary\"><header class=\"textbox__header\">\r\n<h3 class=\"textbox__title\">Chapter Summary<\/h3>\r\n<\/header>\r\n<div class=\"textbox__content\">\r\n\r\nCanvas Studio supports uploading media from your device, monitoring upload progress, and managing media after it is processed. It also provides tools for sharing, editing, captioning, and reviewing media analytics. Accessible use of Studio includes captioning media, improving transcript quality, and following copyright and attribution requirements.\r\n\r\n<\/div>\r\n<\/div>\r\n<div class=\"textbox textbox--key-takeaways\"><header class=\"textbox__header\">\r\n<h3 class=\"textbox__title\">Key Takeaways<\/h3>\r\n<\/header>\r\n<div class=\"textbox__content\">\r\n<ul>\r\n \t<li>Canvas Studio supports device uploads, drag-and-drop uploads, and some URL-based media additions.<\/li>\r\n \t<li>The maximum upload size for a media file is 10 GB.<\/li>\r\n \t<li>Multiple files can be uploaded at once, but ZIP files are not supported.<\/li>\r\n \t<li>Studio includes tools for sharing, editing, analytics, and captions.<\/li>\r\n \t<li>Captions, transcripts, and attribution are essential parts of accessible media use.<\/li>\r\n<\/ul>\r\n<\/div>\r\n<\/div>\r\n<div class=\"textbox textbox--exercises\"><header class=\"textbox__header\">\r\n<h3 class=\"textbox__title\">Review Questions<\/h3>\r\n<\/header>\r\n<div class=\"textbox__content\">\r\n<ol>\r\n \t<li>What are two ways to upload media into Canvas Studio?<\/li>\r\n \t<li>Why is it important to verify copyright permissions before sharing uploaded media with students?<\/li>\r\n \t<li>What accessibility benefits come from adding captions and transcripts?<\/li>\r\n \t<li>What types of media management options are available after upload?<\/li>\r\n \t<li>Why should transcripts be reviewed before they are shared in a course?<\/li>\r\n<\/ol>\r\n<\/div>\r\n<\/div>\r\n<div class=\"textbox textbox--exercises\"><header class=\"textbox__header\">\r\n<h3 class=\"textbox__title\">Practice Activity<\/h3>\r\n<\/header>\r\n<div class=\"textbox__content\">\r\n\r\nUpload a short media file to Canvas Studio or review an existing media item in your library. Check whether captions are available, download the transcript if possible, edit the transcript for readability, and identify where you would place the transcript in a Canvas course page for easy student access.\r\n\r\n<\/div>\r\n<\/div>\r\n<div class=\"textbox textbox--exercises\"><header class=\"textbox__header\">\r\n<h3 class=\"textbox__title\">Further Reading<\/h3>\r\n<\/header>\r\n<div class=\"textbox__content\">\r\n<ul>\r\n \t<li><a href=\"https:\/\/community.canvaslms.com\/t5\/Studio\/How-do-I-upload-media-files-in-my-Canvas-Studio-account\/ta-p\/1705\">How to upload media files in Canvas Studio<\/a>, Canvas LMS Community<\/li>\r\n \t<li><a href=\"https:\/\/community.canvaslms.com\/t5\/Studio\/What-file-formats-does-Canvas-Studio-support\/ta-p\/1676\">Supported file formats in Canvas Studio<\/a>, Canvas LMS Community<\/li>\r\n \t<li><a href=\"https:\/\/community.canvaslms.com\/t5\/Studio\/How-do-I-upload-a-caption-file-to-Canvas-Studio-media\/ta-p\/1702\">How to upload a caption file to Canvas Studio media<\/a>, Canvas LMS Community<\/li>\r\n<\/ul>\r\n<\/div>\r\n<\/div>\r\n<div class=\"textbox\">\r\n<h3>Licenses and Attribution<\/h3>\r\n<h4>CC Licensed Content, Original<\/h4>\r\nThis educational material includes AI-generated content from ChatGPT by OpenAI. The original content created by Josh Hill, Neida Abraham, and Emiliana Olavarrieta from Hillsborough College is licensed under a <a href=\"https:\/\/creativecommons.org\/licenses\/by-nc\/4.0\/deed.en\">Creative Commons Attribution-NonCommercial 4.0 International License (CC BY-NC 4.0)<\/a>.\r\n\r\nAll images in this textbook generated with DALL\u00b7E are licensed under the terms provided by OpenAI, allowing their use, modification, and distribution with appropriate attribution.\r\n<h4>Third-Party Platforms and Interfaces<\/h4>\r\nThis chapter includes screenshots of third-party software and web interfaces, including Canvas Studio and the Free Music Archive website, for purposes of instruction, commentary, and accessibility training. These screenshots are used to document a workflow and remain subject to the terms, policies, and rights associated with the respective platforms.\r\n<h4>Standards and Guidance<\/h4>\r\nThis chapter discusses media uploads, captioning, transcript review, attribution, and permissions in Canvas Studio and refers readers to Canvas Studio guidance and Creative Commons attribution guidance.\r\n<h4>References<\/h4>\r\n<ul>\r\n \t<li>Canvas LMS Community. (n.d.). <a href=\"https:\/\/community.canvaslms.com\/t5\/Studio\/How-do-I-upload-media-files-in-my-Canvas-Studio-account\/ta-p\/1705\">How do I upload media files in my Canvas Studio account?<\/a><\/li>\r\n \t<li>Canvas LMS Community. (n.d.). <a href=\"https:\/\/community.canvaslms.com\/t5\/Studio\/What-file-formats-does-Canvas-Studio-support\/ta-p\/1676\">What file formats does Canvas Studio support?<\/a><\/li>\r\n \t<li>Canvas LMS Community. (n.d.). <a href=\"https:\/\/community.canvaslms.com\/t5\/Studio\/How-do-I-upload-a-caption-file-to-Canvas-Studio-media\/ta-p\/1702\">How do I upload a caption file to Canvas Studio media?<\/a><\/li>\r\n \t<li>Creative Commons. (n.d.). <a href=\"https:\/\/creativecommons.org\/use-remix\/attribution\/\">Attribution<\/a>.<\/li>\r\n \t<li>Free Music Archive. (n.d.). <a href=\"https:\/\/freemusicarchive.org\/home\">Free Music Archive<\/a>.<\/li>\r\n \t<li>OpenAI. (2022, November 30). <a href=\"https:\/\/openai.com\/index\/chatgpt\/\">Introducing ChatGPT<\/a>.<\/li>\r\n<\/ul>\r\n<h4>Other Licensed Content<\/h4>\r\n<strong>Canvas Studio: Captioning<\/strong>\r\nHow to Canvas\r\nLicense: Standard YouTube License.\r\n\r\n<\/div>","rendered":"<h2>Uploading and Managing Media in Canvas Studio: Accessibility, Captions, and Copyright<\/h2>\n<p>Media plays a central role in online learning, but it must be used thoughtfully to remain accessible and compliant. Canvas Studio provides tools to upload, manage, and enhance media for instructional use.<\/p>\n<div class=\"textbox textbox--learning-objectives\">\n<header class=\"textbox__header\">\n<h3 class=\"textbox__title\">Learning Objectives<\/h3>\n<\/header>\n<div class=\"textbox__content\">\n<p>By the end of this chapter, you should be able to:<\/p>\n<ul>\n<li>Upload one or more media files to Canvas Studio.<\/li>\n<li>Identify ways to add media from a device or by drag and drop.<\/li>\n<li>Recognize upload limits and supported file considerations.<\/li>\n<li>Locate tools for managing captions, transcripts, sharing, and analytics.<\/li>\n<li>Apply accessibility and copyright considerations when using uploaded media.<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<div class=\"textbox textbox--key-terms\">\n<header class=\"textbox__header\">\n<h3 class=\"textbox__title\">Key Terms<\/h3>\n<\/header>\n<div class=\"textbox__content\">\n<ul>\n<li><strong>Canvas Studio:<\/strong> A media management tool in Canvas that supports uploading, storing, captioning, and sharing audio and video files.<\/li>\n<li><strong>Transcript:<\/strong> A text version of spoken audio content, often created from captions and edited for accuracy.<\/li>\n<li><strong>Caption file:<\/strong> A file containing timed text for spoken audio in a media recording.<\/li>\n<li><strong>Attribution:<\/strong> A credit statement acknowledging the creator and license terms for reused content.<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<h3>Chapter Overview<\/h3>\n<p>This chapter explains how to upload and manage media in Canvas Studio while maintaining accessibility and copyright compliance. You will learn how to add media from your device or external sources, monitor upload progress, and use Studio tools to organize and enhance your media.<\/p>\n<p>In addition to the technical steps, this chapter emphasizes the importance of captions, transcripts, and attribution. These elements help ensure that media content is usable by all learners, including those who rely on assistive technologies.<\/p>\n<div style=\"height: 50px\"><\/div>\n<div style=\"max-width: 640px\">\n<video id=\"able_player_1138\" data-able-player playsinline preload=\"metadata\" data-speed-icons=\"animals\" data-youtube-id=\"4lchXiVkTlg\" data-transcript-div=\"transcript1\"><track kind=\"captions\" srclang=\"en-US\" srclabel=\"Captions\" src=\"https:\/\/joshhcc.github.io\/VTTFILES\/Studio_fixed.vtt?v=2\"><\/video><\/div>\n<h4>Transcript<\/h4>\n<div id=\"transcript1\" style=\"clear: both;float: none;width: 100%;max-width: 100%;margin-top: 1rem\"><\/div>\n<h3>Working with Captions in Canvas Studio<\/h3>\n<p>You can generate captions within Studio or upload your own caption file.<\/p>\n<ol>\n<li>Select <strong>Captions<\/strong>.<\/li>\n<li>Choose the language spoken in the media.<\/li>\n<li>Select <strong>Request<\/strong> to generate captions.<\/li>\n<li>When the captions are ready, select <strong>Review and Publish<\/strong>.<\/li>\n<li>Edit the caption text as needed, then publish your revisions.<\/li>\n<\/ol>\n<p>You can also upload your own caption file. The most common type is an SRT file, though Studio also supports VTT files. Anyone viewing the media can turn captions on by selecting the <strong>CC<\/strong> button in the media player.<\/p>\n<h3>Before You Upload Media<\/h3>\n<p>This process can help you obtain a caption file for creating a transcript from media. However, if you do not own the copyright to the media, you may not be permitted to upload the finished file to a course for student access. When using openly licensed media, make sure you follow the license requirements and provide attribution when needed.<\/p>\n<div class=\"textbox\">\n<h3>Audio Files and WCAG 2.1 Level AA Compliance<\/h3>\n<p>To meet <strong>WCAG 2.1 Level AA<\/strong> standards, audio content must be accessible to all users, including those who are deaf or hard of hearing. Any <strong>pre-recorded audio-only content<\/strong> should be accompanied by a <strong>text transcript<\/strong> that accurately reflects all spoken dialogue and relevant non-speech information, such as speaker identification or sound effects.<\/p>\n<p>For <strong>audio that plays automatically<\/strong>, users must have the ability to pause, stop, or control the volume independently of the system volume if it lasts more than three seconds.<\/p>\n<p>Providing transcripts not only ensures compliance but also improves usability for a wider audience, including English language learners and users in sound-restricted environments. When possible, ensure transcripts are easy to locate, clearly labeled, and formatted for readability.<\/p>\n<\/div>\n<h3>Finding and Using Open Audio Resources<\/h3>\n<p>You can locate free MP3 files through the <a href=\"https:\/\/freemusicarchive.org\/home\">Free Music Archive<\/a>. For media with a Creative Commons license other than CC0 or public domain, review how to <a href=\"https:\/\/creativecommons.org\/use-remix\/attribution\/\">provide proper attribution for Creative Commons materials<\/a>.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"http:\/\/pressbooks.hcfl.edu\/hccdigitalaccessibility\/wp-content\/uploads\/sites\/61\/2026\/02\/image1-8.png\" alt=\"Free Music Archive homepage shown as an example source for locating free audio files.\" width=\"340\" height=\"197\" \/><figcaption>Free Music Archive can be used to locate audio files for transcript and caption practice. <em>Note. Screenshot by author from the Free Music Archive website.<\/em><\/figcaption><\/figure>\n<div class=\"textbox textbox--warning\">\n<header class=\"textbox__header\">\n<h3 class=\"textbox__title\">Copyright Reminder<\/h3>\n<\/header>\n<div class=\"textbox__content\">\n<p>Creating captions or transcripts from media does not automatically give permission to redistribute that media in a course. Confirm that you have the rights to use the media with students.<\/p>\n<\/div>\n<\/div>\n<h3>Using Canvas Studio for Media Uploads<\/h3>\n<p>In Canvas Studio, you can upload media files from your device by dragging and dropping files into <strong>My Library<\/strong> or by selecting the <strong>Add Media<\/strong> option. Studio supports individual file uploads and can upload multiple files at the same time. The maximum file size for a media upload is 10 GB.<\/p>\n<p>Before uploading, review the <a href=\"https:\/\/community.canvaslms.com\/t5\/Studio\/What-file-formats-does-Canvas-Studio-support\/ta-p\/1676\">supported file formats in Canvas Studio<\/a>. After upload, you can <a href=\"https:\/\/community.canvaslms.com\/t5\/Studio\/How-do-I-view-and-manage-annotations-in-my-media-in-Canvas\/ta-p\/456911\">add annotations to media<\/a>, <a href=\"https:\/\/community.canvaslms.com\/t5\/Studio\/How-do-I-share-media-with-a-user-in-Canvas-Studio\/ta-p\/1723\">share media with other users<\/a>, and <a href=\"https:\/\/community.canvaslms.com\/t5\/Studio\/How-do-I-edit-details-and-tags-for-Canvas-Studio-media\/ta-p\/1701\">edit media details and tags<\/a>.<\/p>\n<p>Canvas Studio also supports adding videos from external sources such as YouTube and Vimeo by URL.<\/p>\n<div class=\"textbox textbox--tip\">\n<header class=\"textbox__header\">\n<h3 class=\"textbox__title\">Administrator Note<\/h3>\n<\/header>\n<div class=\"textbox__content\">\n<p>Some institutions restrict uploads from a local device. Review <a href=\"https:\/\/community.canvaslms.com\/t5\/Studio\/How-do-I-manage-Canvas-Studio-user-role-permissions-as-an-admin\/ta-p\/1734\">Canvas Studio user role permissions<\/a> if upload options appear unavailable.<\/p>\n<\/div>\n<\/div>\n<h3>Step 1: Open the Upload Option<\/h3>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"http:\/\/pressbooks.hcfl.edu\/hccdigitalaccessibility\/wp-content\/uploads\/sites\/61\/2026\/02\/image2-6.png\" alt=\"Canvas Studio interface showing the Add Media option and the area where files can be dragged and dropped into My Library.\" width=\"652\" height=\"320\" \/><figcaption>Use <strong>Add Media<\/strong> or drag and drop files into Canvas Studio. <em>Note. Screenshot by author from Canvas Studio.<\/em><\/figcaption><\/figure>\n<ol>\n<li>Open Canvas Studio.<\/li>\n<li>From any Studio page, select the <strong>Add Media<\/strong> icon.<\/li>\n<li>As an alternative, drag and drop one or more media files into Studio.<\/li>\n<\/ol>\n<p>You can upload multiple files at once, but compressed ZIP files are not supported. Be sure that each file meets the format and size requirements.<\/p>\n<h3>Step 2: Browse for Files<\/h3>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"http:\/\/pressbooks.hcfl.edu\/hccdigitalaccessibility\/wp-content\/uploads\/sites\/61\/2026\/02\/image3-5.png\" alt=\"Canvas Studio upload window with a Browse Files button and an option to add media from a YouTube or Vimeo URL.\" width=\"532\" height=\"371\" \/><figcaption>Choose files from your device or add media from a YouTube or Vimeo URL. <em>Note. Screenshot by author from Canvas Studio.<\/em><\/figcaption><\/figure>\n<ol>\n<li>Select <strong>Browse Files<\/strong>.<\/li>\n<li>Navigate to the media file on your device.<\/li>\n<li>If enabled, you may also choose to add media from a <a href=\"https:\/\/community.canvaslms.com\/t5\/Studio\/How-do-I-add-media-from-YouTube-and-Vimeo-in-my-Studio-account\/ta-p\/487670\">YouTube or Vimeo URL in Canvas Studio<\/a>.<\/li>\n<\/ol>\n<h3>Step 3: Select and Upload the File<\/h3>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"http:\/\/pressbooks.hcfl.edu\/hccdigitalaccessibility\/wp-content\/uploads\/sites\/61\/2026\/02\/image4-5.png\" alt=\"File upload dialog showing a selected media file and an Upload button in Canvas Studio.\" width=\"577\" height=\"345\" \/><figcaption>Select the media file and confirm the upload. <em>Note. Screenshot by author from Canvas Studio.<\/em><\/figcaption><\/figure>\n<ol>\n<li>Select the media file you want to upload.<\/li>\n<li>Choose <strong>Upload<\/strong> to begin the process.<\/li>\n<\/ol>\n<h3>Step 4: Monitor Upload Progress<\/h3>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"http:\/\/pressbooks.hcfl.edu\/hccdigitalaccessibility\/wp-content\/uploads\/sites\/61\/2026\/02\/image5-5.png\" alt=\"Canvas Studio upload progress indicator showing a media file being uploaded.\" width=\"288\" height=\"271\" \/><figcaption>Studio displays upload progress while the media file is processing. <em>Note. Screenshot by author from Canvas Studio.<\/em><\/figcaption><\/figure>\n<p>Watch the progress indicator to confirm that the upload is continuing successfully.<\/p>\n<h3>Step 5: View the Uploaded Media<\/h3>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"http:\/\/pressbooks.hcfl.edu\/hccdigitalaccessibility\/wp-content\/uploads\/sites\/61\/2026\/02\/image6-3.png\" alt=\"Canvas Studio My Library page showing an uploaded media item available for selection.\" width=\"528\" height=\"238\" \/><figcaption>Uploaded media appears in <strong>My Library<\/strong> after processing. <em>Note. Screenshot by author from Canvas Studio.<\/em><\/figcaption><\/figure>\n<p>When the upload is complete, the media appears on your <strong>My Library<\/strong> page. Select the item to open and review it.<\/p>\n<h3>Step 6: Manage Media Settings and Accessibility Features<\/h3>\n<figure><img loading=\"lazy\" decoding=\"async\" src=\"http:\/\/pressbooks.hcfl.edu\/hccdigitalaccessibility\/wp-content\/uploads\/sites\/61\/2026\/02\/image7-2.png\" alt=\"Canvas Studio media details page showing options for more actions, media settings, location, details, comments, analytics, and captions.\" width=\"634\" height=\"365\" \/><figcaption>Use the media page to manage sharing, settings, analytics, and captions. <em>Note. Screenshot by author from Canvas Studio.<\/em><\/figcaption><\/figure>\n<p>From the media details page, you can <a href=\"https:\/\/community.canvaslms.com\/t5\/Studio\/How-do-I-share-media-with-a-user-in-Canvas-Studio\/ta-p\/1723\">share media in Canvas Studio<\/a>, download the media, download a transcript when available, or <a href=\"https:\/\/community.canvaslms.com\/t5\/Studio\/How-do-I-delete-media-in-Canvas-Studio\/ta-p\/1704\">delete media from Canvas Studio<\/a> using the <strong>More Options<\/strong> menu.<\/p>\n<p>You can also manage playback settings, turn commenting on or off, view media locations, <a href=\"https:\/\/community.canvaslms.com\/t5\/Studio\/How-do-I-edit-details-and-tags-for-Canvas-Studio-media\/ta-p\/1701\">edit media details and tags<\/a>, review comments, examine <a href=\"https:\/\/community.canvaslms.com\/t5\/Studio\/How-do-I-view-media-insights-for-my-Canvas-Studio-media\/ta-p\/1715\">user insights and analytics<\/a>, and <a href=\"https:\/\/community.canvaslms.com\/t5\/Studio\/How-do-I-upload-a-caption-file-to-Canvas-Studio-media\/ta-p\/1702\">upload a caption file to media in Canvas Studio<\/a>.<\/p>\n<div class=\"textbox textbox--accessibility\">\n<header class=\"textbox__header\">\n<h3 class=\"textbox__title\">Accessibility Tip<\/h3>\n<\/header>\n<div class=\"textbox__content\">\n<p>If transcript download is available, review the text for punctuation, spelling, speaker clarity, and formatting before sharing it with students. For course materials, place the transcript below the audio or video item so learners can access it easily.<\/p>\n<\/div>\n<\/div>\n<h3>Transcript and Heading Guidance<\/h3>\n<p>To download a transcript of the media, captioning must be enabled by the owner of the media. After downloading, edit the transcript for accuracy. When preparing the transcript document for course use, use a clear title and appropriate heading structure so the transcript is easy to navigate.<\/p>\n<div class=\"textbox textbox--accessibility\">\n<header class=\"textbox__header\">\n<h3 class=\"textbox__title\">Accessibility Check<\/h3>\n<\/header>\n<div class=\"textbox__content\">\n<ul>\n<li>Confirm that media used in your course has the appropriate copyright permissions.<\/li>\n<li>Provide attribution for Creative Commons licensed content when required.<\/li>\n<li>Add captions to audio and video when possible.<\/li>\n<li>Review generated transcripts for accuracy before publishing.<\/li>\n<li>Use meaningful link text instead of pasting raw URLs into chapter content.<\/li>\n<li>Place transcripts near the related media so students can locate them easily.<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<div class=\"textbox textbox--summary\">\n<header class=\"textbox__header\">\n<h3 class=\"textbox__title\">Chapter Summary<\/h3>\n<\/header>\n<div class=\"textbox__content\">\n<p>Canvas Studio supports uploading media from your device, monitoring upload progress, and managing media after it is processed. It also provides tools for sharing, editing, captioning, and reviewing media analytics. Accessible use of Studio includes captioning media, improving transcript quality, and following copyright and attribution requirements.<\/p>\n<\/div>\n<\/div>\n<div class=\"textbox textbox--key-takeaways\">\n<header class=\"textbox__header\">\n<h3 class=\"textbox__title\">Key Takeaways<\/h3>\n<\/header>\n<div class=\"textbox__content\">\n<ul>\n<li>Canvas Studio supports device uploads, drag-and-drop uploads, and some URL-based media additions.<\/li>\n<li>The maximum upload size for a media file is 10 GB.<\/li>\n<li>Multiple files can be uploaded at once, but ZIP files are not supported.<\/li>\n<li>Studio includes tools for sharing, editing, analytics, and captions.<\/li>\n<li>Captions, transcripts, and attribution are essential parts of accessible media use.<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<div class=\"textbox textbox--exercises\">\n<header class=\"textbox__header\">\n<h3 class=\"textbox__title\">Review Questions<\/h3>\n<\/header>\n<div class=\"textbox__content\">\n<ol>\n<li>What are two ways to upload media into Canvas Studio?<\/li>\n<li>Why is it important to verify copyright permissions before sharing uploaded media with students?<\/li>\n<li>What accessibility benefits come from adding captions and transcripts?<\/li>\n<li>What types of media management options are available after upload?<\/li>\n<li>Why should transcripts be reviewed before they are shared in a course?<\/li>\n<\/ol>\n<\/div>\n<\/div>\n<div class=\"textbox textbox--exercises\">\n<header class=\"textbox__header\">\n<h3 class=\"textbox__title\">Practice Activity<\/h3>\n<\/header>\n<div class=\"textbox__content\">\n<p>Upload a short media file to Canvas Studio or review an existing media item in your library. Check whether captions are available, download the transcript if possible, edit the transcript for readability, and identify where you would place the transcript in a Canvas course page for easy student access.<\/p>\n<\/div>\n<\/div>\n<div class=\"textbox textbox--exercises\">\n<header class=\"textbox__header\">\n<h3 class=\"textbox__title\">Further Reading<\/h3>\n<\/header>\n<div class=\"textbox__content\">\n<ul>\n<li><a href=\"https:\/\/community.canvaslms.com\/t5\/Studio\/How-do-I-upload-media-files-in-my-Canvas-Studio-account\/ta-p\/1705\">How to upload media files in Canvas Studio<\/a>, Canvas LMS Community<\/li>\n<li><a href=\"https:\/\/community.canvaslms.com\/t5\/Studio\/What-file-formats-does-Canvas-Studio-support\/ta-p\/1676\">Supported file formats in Canvas Studio<\/a>, Canvas LMS Community<\/li>\n<li><a href=\"https:\/\/community.canvaslms.com\/t5\/Studio\/How-do-I-upload-a-caption-file-to-Canvas-Studio-media\/ta-p\/1702\">How to upload a caption file to Canvas Studio media<\/a>, Canvas LMS Community<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<div class=\"textbox\">\n<h3>Licenses and Attribution<\/h3>\n<h4>CC Licensed Content, Original<\/h4>\n<p>This educational material includes AI-generated content from ChatGPT by OpenAI. The original content created by Josh Hill, Neida Abraham, and Emiliana Olavarrieta from Hillsborough College is licensed under a <a href=\"https:\/\/creativecommons.org\/licenses\/by-nc\/4.0\/deed.en\">Creative Commons Attribution-NonCommercial 4.0 International License (CC BY-NC 4.0)<\/a>.<\/p>\n<p>All images in this textbook generated with DALL\u00b7E are licensed under the terms provided by OpenAI, allowing their use, modification, and distribution with appropriate attribution.<\/p>\n<h4>Third-Party Platforms and Interfaces<\/h4>\n<p>This chapter includes screenshots of third-party software and web interfaces, including Canvas Studio and the Free Music Archive website, for purposes of instruction, commentary, and accessibility training. These screenshots are used to document a workflow and remain subject to the terms, policies, and rights associated with the respective platforms.<\/p>\n<h4>Standards and Guidance<\/h4>\n<p>This chapter discusses media uploads, captioning, transcript review, attribution, and permissions in Canvas Studio and refers readers to Canvas Studio guidance and Creative Commons attribution guidance.<\/p>\n<h4>References<\/h4>\n<ul>\n<li>Canvas LMS Community. (n.d.). <a href=\"https:\/\/community.canvaslms.com\/t5\/Studio\/How-do-I-upload-media-files-in-my-Canvas-Studio-account\/ta-p\/1705\">How do I upload media files in my Canvas Studio account?<\/a><\/li>\n<li>Canvas LMS Community. (n.d.). <a href=\"https:\/\/community.canvaslms.com\/t5\/Studio\/What-file-formats-does-Canvas-Studio-support\/ta-p\/1676\">What file formats does Canvas Studio support?<\/a><\/li>\n<li>Canvas LMS Community. (n.d.). <a href=\"https:\/\/community.canvaslms.com\/t5\/Studio\/How-do-I-upload-a-caption-file-to-Canvas-Studio-media\/ta-p\/1702\">How do I upload a caption file to Canvas Studio media?<\/a><\/li>\n<li>Creative Commons. (n.d.). <a href=\"https:\/\/creativecommons.org\/use-remix\/attribution\/\">Attribution<\/a>.<\/li>\n<li>Free Music Archive. (n.d.). <a href=\"https:\/\/freemusicarchive.org\/home\">Free Music Archive<\/a>.<\/li>\n<li>OpenAI. (2022, November 30). <a href=\"https:\/\/openai.com\/index\/chatgpt\/\">Introducing ChatGPT<\/a>.<\/li>\n<\/ul>\n<h4>Other Licensed Content<\/h4>\n<p><strong>Canvas Studio: Captioning<\/strong><br \/>\nHow to Canvas<br \/>\nLicense: Standard YouTube License.<\/p>\n<\/div>\n","protected":false},"author":2,"menu_order":9,"template":"","meta":{"pb_show_title":"on","pb_short_title":"","pb_subtitle":"","pb_authors":[],"pb_section_license":""},"chapter-type":[],"contributor":[],"license":[],"class_list":["post-209","chapter","type-chapter","status-publish","hentry"],"part":138,"_links":{"self":[{"href":"https:\/\/pressbooks.hcfl.edu\/digitalaccessibility\/wp-json\/pressbooks\/v2\/chapters\/209","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/pressbooks.hcfl.edu\/digitalaccessibility\/wp-json\/pressbooks\/v2\/chapters"}],"about":[{"href":"https:\/\/pressbooks.hcfl.edu\/digitalaccessibility\/wp-json\/wp\/v2\/types\/chapter"}],"author":[{"embeddable":true,"href":"https:\/\/pressbooks.hcfl.edu\/digitalaccessibility\/wp-json\/wp\/v2\/users\/2"}],"version-history":[{"count":31,"href":"https:\/\/pressbooks.hcfl.edu\/digitalaccessibility\/wp-json\/pressbooks\/v2\/chapters\/209\/revisions"}],"predecessor-version":[{"id":1275,"href":"https:\/\/pressbooks.hcfl.edu\/digitalaccessibility\/wp-json\/pressbooks\/v2\/chapters\/209\/revisions\/1275"}],"part":[{"href":"https:\/\/pressbooks.hcfl.edu\/digitalaccessibility\/wp-json\/pressbooks\/v2\/parts\/138"}],"metadata":[{"href":"https:\/\/pressbooks.hcfl.edu\/digitalaccessibility\/wp-json\/pressbooks\/v2\/chapters\/209\/metadata\/"}],"wp:attachment":[{"href":"https:\/\/pressbooks.hcfl.edu\/digitalaccessibility\/wp-json\/wp\/v2\/media?parent=209"}],"wp:term":[{"taxonomy":"chapter-type","embeddable":true,"href":"https:\/\/pressbooks.hcfl.edu\/digitalaccessibility\/wp-json\/pressbooks\/v2\/chapter-type?post=209"},{"taxonomy":"contributor","embeddable":true,"href":"https:\/\/pressbooks.hcfl.edu\/digitalaccessibility\/wp-json\/wp\/v2\/contributor?post=209"},{"taxonomy":"license","embeddable":true,"href":"https:\/\/pressbooks.hcfl.edu\/digitalaccessibility\/wp-json\/wp\/v2\/license?post=209"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}